Start Date: December 1, 2023

The Admission Associate/Data Manager provides support to the Director of Enrollment Management and the Admission Team in the day to day operations of the Admission Office to ensure a positive experience for prospective families, and the efficiency and effectiveness of the Admission Office. In addition to responsibility for the management of admission management systems, the AA/DM facilitates the re-enrollment process (with the DEM) and assists with all facets of the admission process, from recruitment to enrollment, PK-12. The AA/DM is an integral part of the admission team.

Responsibilities:

Data and Admission System Management

• Serves as the admission system administrator for all current admissions and testing databases including: SchoolAdmin (Finalsite), ERB (ISEE), EMA (SAO/SSAT), Blackbaud (MyOKS)
• Prepares detailed reports as requested internally (e.g. School Leadership) and external (e.g. DASL; Holy Child; RCAN) by capturing and helping to analyze data
• Maintains online application materials, including all student records from inquiry to enrollment
• Creates and maintains the admission communication campaigns via the admission system platforms
• Liaises with the school’s Chief Technology Office on information systems to ensure consistent cleaning and reporting of data (myOKS)
• Prepares and dispatches admission and enrollment surveys 

 Admission Operations

• Supports the DEM with the Financial Aid process 

• Assists with planning, executing, and regular review process of admission events (open houses, school fairs, information sessions, etc.) to allow for a solid flow of qualified applicants to maintain capacity enrollment
• Assists families through the application process including conducting interviews and tours
• Assists with outreach to feeder schools

• Attends various school and community events throughout the year, including occasional evenings and weekends
• Represents and participates in professional organizations such as, but not limited to NJAIS, EMA, AISAP, ERB, NCGS, and MEC
• Actively participates in the Student and Parent Ambassador Programs
• Plans, in conjunction with administrators and parent ambassadors, welcoming and onboarding new families
• Demonstrates and communicates a strong commitment to the goals of a Holy Child education
• Other duties as assigned 

Qualifications:

• Strong interest in education, working within a tight-knit community of learning, and furthering the goals of Holy Child education
• Strong preference for candidates with 3 to 5 years of admission experience
• Bachelor’s degree in a related field
• Working knowledge and demonstrated ability to use technology and student management systems, including but not limited to Microsoft Office, Google Workspace, Blackbaud, and Finalisite
• Must be professional; exhibit a personal maturity, show discretion, and effectively deal with different constituencies. 
• Detail-oriented with highly effective communication skills and excellent interpersonal skills
• Ability to work independently while also being a collaborative member of the admission team
• Flexible schedule to work nights and weekends when required
• Ability to effectively manage multiple tasks
• This position is very active and requires standing, walking, bending, kneeling, stooping, and crouching. Employee must be able to lift or move objects up to 50 pounds

About Oak Knoll School of the Holy Child (Summit, NJ)

Oak Knoll School of the Holy Child is coeducational from PK to grade 6 and girls only in grades 7-12. We are part of the global Holy Child Network of Schools, which includes nine schools across the U.S. and 13 overseas. Oak Knoll is Judeo-Christian in heritage, Roman Catholic in teaching and worship, where we believe that each person is created by God for an intended purpose. An Oak Knoll education guides students to discover that purpose and make a significant, positive impact on the world. Oak Knoll is an equal opportunity employer where diversity is celebrated, and cultural competency is required. As a Holy Child school, we work for Christian principles of justice, peace and compassion in every facet of life. We know that we can build a better world by learning from each other and embracing differences, and we are committed to making Oak Knoll a truly inclusive place to work and learn. For more information about Oak Knoll, visit www.oakknoll.org.

Connections working at Oak Knoll School of the Holy Child (Summit, NJ)