JOB SUMMARY:

This position is responsible for all aspects of the admission process for prospective students entering PK 3 through 5^th grade including the stages of inquiry, application, enrollment, and re-registration of current students. Advise and assist 5^th grade families with the middle school application process.  Oversee the School’s Tuition Assistance Program.

GENERAL RESPONSIBILITIES:

• Maintain current and accurate admission statistics drawing on historic data
• Schedule and execute personal tours
• Schedule and organize all aspects of group tours (dates, timelines, presenters, tour highlights, and physical set-up of presentation)
• Manage RSVP’s and follow-up for all group tour attendees
• Maintain active communication with all inquiries and applicants
• Adhere to the School’s Essential Expectations and Characteristics of Professional Excellence
• Schedule assessments for all preschool through kindergarten applicants and shadow days for all 1^st – 5^th grade applicants
• Maintain and update all online records through the admission portal, ensuring that all admission requirements are met and application files are complete.
• Conduct family meetings with all applicant families (admission requirement)
• Maintain annual admission calendar (admission season/re-enrollment dates/financial aid dates/group tour dates/feeder school admission breakfasts/new parent orientation/5^th grade parent “Life After St. Thomas” meeting, and additional exmissions related sessions
• Keep all admission pages on school website current
• Ensure all printed material for admission to STEPS remains current
• Conduct confidential meetings with families regarding tuition assistance
• Lead member of tuition assistance committee; advise families of awards
• Lead Admission Committee meetings – admission decisions/notifications
• Participate in community events outside of St. Thomas (public relations)
• Maintain relationships with all feeder schools (preschool & middle/high)
• Organize class placement of all incoming PK 3 students and other new students to STEPS
• Complete and submit all requested documentation/data to STEPS’ accredited affiliations and memberships

INCOMING STUDENTS

• Plan Parent Orientation in spring (set-up, informational packets, timeline, presentation, gifts)
• Coordinate summer mailing to parents of new students
• Organize class placement
• Coordinate with director of parent relations for matching mentor families with new families
• Ensure official transcripts are received for all new incoming students

TUITION ASSISTANCE

• Conduct confidential conversations with all applicants
• Ensure that all documentation is received by Clarity; follow up with all applicants
• Prepare family folders to present to committee
• Coordinate tuition assistance committee meetings
• Award notifications

“LIFE AFTER ST. THOMAS” Parent Meeting

• Meet with admission directors of all independent feeder schools in the late spring and prepare breakfast tour calendar for all 5^th grade families
• Prepare middle school packet containing all feeder school admission requirements, deadlines, testing info/dates, contact info for each family
• Conduct meeting with other STEPS advisees to discuss division of 5^th grade families
• Attend all feeder school breakfast tours
• Meet with each of the designated family to discuss their child and middle school expectations
• Maintain a spreadsheet of all 5^th grade students, tracking their middle school applications
• Forward all recommendation forms to assigned faculty/admin for completion. Review all completed recommendation forms along with Associate Head
• Submit all requested transcripts/test scores in a timely fashion to schools to which STEPS students have applied
• Maintain ongoing communication with all 5^th grade families during the admission process
• Submit final decisions/enrollment to administration

The above describes the general nature and level of work. It is not intended to be an exhaustive list of all responsibilities and duties required as they are ever changing in a dynamic work environment.

DEGREE:

• Bachelor’s degree preferred
• 4-5 years experience in this similar role

About St. Thomas Episcopal Parish School

St. Thomas Episcopal Parish School is an active, passionate community with rich traditions and a legacy of excellence. The chaplain position is an exciting opportunity for a charismatic person to intensify the Episcopal Identity in a parish and school that is hungry for direction and cares deeply about building inclusivity, values, and spirituality.

Connections working at St. Thomas Episcopal Parish School