Role Description: The Development and Communications Associate is an essential role to support the administrative team and ensure an effective, streamlined approach to communications through effective database management and administrative operations. This role is vital to maintaining school business, enrollment, fundraising, and marketing operations. 

Key Responsibilities

Development

Support the Director of Development and Alumni Relations to implement the school’s annual fundraising via Annual Fund and Gala, as well as campaign-related activities and other events and communication related to fundraising.  Help maintain and pull reports and mailing lists from the school’s database and donor research software to provide donor reports.

• Track and report on annual giving and financial reporting as needed
• Donor reports and briefings as needed
• Send acknowledgement letters to donors
• Support event coordination, including researching/securing venue, invites, catering, and related needs 
• Support follow-up communications and meeting coordination

• Maintain and develop appropriate mailing lists to support development events
• Input of gift donations in database, and track donations throughout the school year

External Marketing and Communications

Collaborate with the Director of Marketing and Engagement and the Communications Director to support CRM maintenance, email list and automated workflow management, as well as website updates and ads coordination.

• HubSpot database cleanup and optimization (most importantly at the intersection with Development)
• List creation and segmentation for development and other communications
• Systems audit and discovery (specifically involving Senior Systems, HubSpot, and Ravenna)
• Marketing email and customer journey workflow creation 
• Creation of website and landing pages
• Coordinate with external ads agency 

Internal Communications 

Collaborate with the Educational Program Team, Admissions Director, and Director of Business to ensure timely, accurate, streamlined communication with current and prospective Corlears families.

• Preparing and sending student report cards to families
• Generating student transcripts as needed
• Maintaining and updating enrollment, enrollment agreements and financial aid information in TADS
• Generating class directories
• Sending monthly attendance reports to parents each month

Key Qualifications:

• Bachelor’s degree or equivalent work experience
• Experience with database work, and familiarity with or willingness to learn the following tech-based tools and programs: HubSpot, Eventbrite, Humanitix, Squarespace, Canva, Sawyer, Docusign, TADS, Ravenna, Google Suite, Excel, Senior Systems
• Experience with importing and exporting data, and with mail merge
• Experience working in nonprofit organizations or development offices preferred 
• Direct experience in communications, marketing, or marketing operations preferred 
• Some understanding of how data is tabled in databases, and how different systems and information can be integrated either through open API, direct integration, or automation

Essential Qualities:

• Align with the school's mission and core values
• Demonstrate a personal and professional commitment to equity & inclusion
• Have the ability to connect to and collaborate with a diverse community 
• Demonstrate emotional intelligence to identify and manage emotions in positive ways 
• Demonstrate a keen self-awareness and strong interpersonal communication skills that support positive relationships with various constituents in the school community
• Have the motivation, skill, and positive outlook to collaborate with colleagues
• Demonstrate depth of technical knowledge and skill as evidenced by previous experiences 
• Keen attention to detail
• Commitment to self-reflection and professional growth
• Customer-first mindset

Salary Range: $60,000-$70,000

Days/Hours: Full-Time (8am-4pm, in-person)

Term: 12 months

Reports To: Director of Marketing 

Start Date: Immediate

Apply: Email a resume to jobs@corlearsschool.org with the job title in the subject line.

About Corlears School

Corlears, a small, independent, progressive school located in the lively Chelsea neighborhood of Manhattan, is dedicated to the education of young children through the elementary grades. We seek to cultivate joy in learning through active investigation of integrated curricular themes. Daily practice at Corlears is based on the belief that educating students to be well informed, socially engaged, critical thinkers is essential in order to sustain a healthy democracy. We have intentionally created an intimate environment, well suited to the needs of children through the elementary years, where students can easily navigate both the physical space and social networks of the community. We seek to create an economically and culturally diverse community that reflects our immediate neighborhood and reaches into the city beyond.

Connections working at Corlears School