Hawken School is seeking a full-time Assistant on our Gates Mills Campus (Grades 9-12).  This is a twelve-month position and is eligible for Hawken’s comprehensive benefits program.   

ESSENTIAL DUTIES/RESPONSIBILITIES

• Serve as an administrative assistant for Director of Upper School Admission and the Assistant Head of School for Enrollment Management
• Serve as the Admission Coordinator, helping all families complete the admission process and managing all application files, materials, etc.
• Oversee office functions including answering Admissions phone calls, scheduling appointments, ordering supplies, preparing mailings, assisting with events and functions, and maintenance of common office spaces
• Work directly with the Director of Upper School Admission on projects and tasks
• Support the Director of Upper School Admission, the Assistant Head of School for Enrollment Management and other members of the Admission and Enrollment team in a wide range of projects
• Serve as the main point of contact for many admission families making their way through the admission process
• Edit and maintain various aspects of the application, including working with third party providers
• Serve as the onsite administrator for all ISEE (Independent School Entrance Exam) scheduling and testing (occasional weekend testing required)
• Maintain the Admission Office/Application Databases (File Maker Pro – PORTAL and Ravenna Solutions) and prepare reports as needed, this position works with considerable amounts of data daily
• Represent Hawken School to prospective families via phone, in-person, and at events
• Due to the nature of the admission season and calendar, some times of year will be busier than others and may require evening or weekend work
• Maintain the calendar for all members of the admission & enrollment team and work with other constituencies on campus and off to aid in scheduling of meetings and events
• Work with members of the admission and enrollment team across four campuses, attend regular campus specific and cross-campus staff meetings and events
• Other duties as required by the Director of Upper School Admission and Assistant Head of School for Enrollment Management 

QUALIFICATIONS 

• Candidate must be detail-oriented, have high-level multi-tasking ability and possess strong organization and communication skills.  
• Proficiency and comfort with Microsoft Excel, Word, and Outlook are required.   Previous experience with FileMaker Pro, an educational database system, or other database software is also a requirement.  
• Must be a self-starter and be able to prioritize and work with minimal supervision.  
• Must have excellent interpersonal and customer-service skills and be comfortable interacting with students, parents, and faculty.  
• A high level of organization and ability to initiate and maintain systems-based approaches is absolutely necessary. 
• A commitment to confidentiality and good judgment on sensitive matters is essential. An Associate or Bachelor’s degree is preferred.

THE SCHOOL

Founded on the ideal that “the better self shall prevail and each generation introduce its successor to a higher plane of life,” Hawken School is a coeducational independent day school with 1,550 students from toddler through grade 12. Our four campuses are located within 25 minutes of downtown Cleveland, with  two campuses in the eastern suburbs of Cleveland, a campus on Cleveland’s west side, and a campus in University Circle, home to the Mastery School of Hawken and also our school-wide center for experiential and service learning . A nationally recognized leader in innovative programming, Hawken prepares students to meet the challenges of tomorrow's world.

This position is for our Upper School, located in the eastern suburbs of Cleveland and situated on over 300 acres featuring sprawling lawns, wooded trails, and both modern and historic buildings. To execute the school’s forward-focused missions, Stirn Hall - Hawken’s state-of-the-art academic building - offers expansive classroom space and common spaces, fabrication and media labs, a science wing, a learning commons, a writing center, and more. The adjacent building known as the White House serves as the primary dining facility at Hawken’s Gates Mills campus and is a stunning reminder of Hawken’s historic charm.

The Gates Mills campus also features an expansive athletic complex that includes two gymnasiums, one of the best competitive swimming pools in Ohio, a weight room, and a wrestling room. Surrounding grounds include eight tennis courts, a stadium, a track, artificial turf fields, and a high and low ropes course with 15 separate challenges.

To learn more about us, visit www.hawken.edu.

INTERESTED? 

Please send a resume, references, and a cover letter to: hawkenemployment@hawken.edu. Attn: Maggie Jackson, Director of Admission, Hawken Upper School. 

Hawken School is an equal opportunity employer dedicated to promoting all forms of diversity in the workplace and in our student body. We strongly urge all qualified individuals to apply.