St. John’s seeks an energetic and dynamic individual with demonstrated professional excellence to join our outstanding team. This is a full-time (Exempt), twelve-month, benefits-eligible positionwith an August 1, 2021 start date, if not sooner.Reporting directly to the Director of Enrollment Management, the Associate Director of Enrollment Management works in partnership with the Director of Enrollment Management on all aspects of the admissions process and the stewardship of new families.
The Associate Director of Enrollment Management is an exceptional communicator who works diligently to present and promote St. John’s Episcopal School as a vibrant, inclusive community; this individual believes firmly and passionately that our K(4)-8 school is a dynamic place where students and their families can thrive. The mission of the school is etched in the Associate Director of Enrollment Managements’ heart and mind, driving all key decisions and daily interactions. The Associate Director of Enrollment Management is both an enthusiastic leader and a faithful partner, working closely with the Director of Enrollment Management to oversee, manage, and support all aspects of the admissions and enrollment processes. The highest levels of respect and integrity are demonstrated in all aspects of work with the internal and external community. The Associate Director represents the school with others (and alone whenever necessary) and is a known and knowledgeable presence on campus and in the external community. Love and loyalty for St. John’s, excellent communication skills (listening, speaking, and writing) as well as the ability to work effectively with a wide range of people are hallmarks of this leadership position. The primary responsibility of the Associate Director is to work collaboratively and enthusiastically with the Director of Enrollment Management to recruit, identify, and orient students and families who support the mission and core values of the school.
Primary Areas of Responsibility Leadership Tasks:
Understand and share with vigor St. John’s rich history and longstanding commitment to episcopal education-- explain “the why” of episcopal schools in general and St. John’s in particular
Understand fully and articulate clearly all aspects of St. John’s K(4)-8 educational program, including its philosophy and purpose
Interview prospective families and write interview reports
Represent St. John’s with pride and confidence at internal and external events and gatherings
Help with training and support of the adjuncts to the admissions process (i.e., Grade 8 panelists, parent ambassadors; teachers)
Assist in the preparation of admissions events, including weekday tours, admission coffees, outreach events, admission fairs, etc.
Deliver public presentations about the admissions landscape and outcomes, in partnership with the Director of Enrollment Management, to key constituencies (i.e., employees, board, alumni)
Develop and maintain relationships with preschool directors
Understand the financial assistance process and St. John’s commitment to economic equity
Enrollment Management Tasks:
Enter and manage all information for admissions in the database
Produce admissions statistics and longitudinal reports for Director of Enrollment Management, Business Office, and Head of School’s analysis
Process and manage all applicant files, ensuring completion
Assist in creating, organizing, and preparing materials for admissions packets, follow-up mailings to applicant families, decision letters, welcome packets, etc.
Prepare applicant files for Admissions Committee review
Manage the scheduling of applicant visits
Prepare printed materials for visits
Follow up with prospective parents to confirm interview appointments
Summer Tasks (includes but is not limited to):
Manage any enrollment shifts and subsequent admissions applications
Update admission documents and school website; preparing Senior Systems for use
Order admission materials
Finalize and share the admissions event calendar for the school year
Communicate important information to Director of Enrollment Management and Head of School
Essential Skills and Personality Traits:
Passion for St. John’s history, mission, program, and vision for the future
Impeccable professionalism; ability to maintain confidentiality at all times
Strong interpersonal skills; a “people person” who is warm, welcoming, and gracious
Positive, upbeat, optimistic, can-do attitude
Cross-cultural competency; an ability to work with respect and grace with people from diverse cultural and economic backgrounds
Outstanding communication skills (including public speaking and the ability to write, edit, and proofread)
Ability to collaborate, pivot when necessary, and work as a team player
Strong organization and high efficiency and accuracy; an ability to use time effectively and meet important deadlines
Detail-oriented thinker who is also able to see and understand the “big picture”
Tech-savvy: Proficiency with Senior Systems and Microsoft Office Suite (PowerPoint, Excel, Word, etc.)
About St. John's Episcopal School
St. John's Episcopal Parish Day School is distinguished by 70 years of demonstrated success in preparing children for lives of learning and service in our ever-changing society. Renowned for its Episcopal identity, a core belief in the potential of our children and the sanctity of childhood, the school delivers an unparalleled, values-driven preparatory education. Hard work, faith, honesty, and a commitment to excellence allow our graduates to thrive in high school, college, and beyond.
Located in the heart of Tampa, St. John’s provides an exceptional education for 530 students in pre-kindergarten through eighth grade. The School’s Core Values and Episcopal identity focus on inclusivity, support, respect, and the shared values reflected in the School’s Mission Statement. Our students are Empowered to Lead, Inspired to Serve. A feeling of positive energy, inclusiveness, optimism, respect, and kindness permeates our campuses.