Annunciation Orthodox School (AOS) seeks a detail-oriented and technologically-savvy person to fill a new role in the Admission Office. The ideal candidate will support, promote, and execute the school’s admission goals with collaborative spirit, dynamic energy, and commitment. The AOS Admission Office houses a positive and people-oriented team that strives to provide warm and inviting experiences for student applicants and their families. This is a perfect role for a proactive, flexible person who loves helping others and jumping headfirst into a variety of tasks to support a team.

Annunciation Orthodox School, as part of its mission, celebrates the diverse characteristics and individual qualities of those that comprise our community. In alignment with our mission, we actively seek to hire candidates of all faiths, races, ethnicities, and backgrounds.

Reports to: Director of Admission         

Status: Salaried/Exempt        

Start Date: July 12, 2021

Work Schedule: This is a year-round position, Monday - Friday, 8:00 am to 4:30 pm. The Administrative Assistant is also expected to work some evenings and weekends during the course of the calendar year.

Responsibilities: 

• Maintain the school’s student information database (Blackbaud Enrollment Management System) for all purposes relating to student admission and enrollment in close collaboration with our SIS Database Administrator
• Process new student inquiries; respond to potential applicant families via email or phone 
• Shepherd applications through the admission process, including tracking progress, maintaining up-to-date files, processing file submissions, test scores, and any related materials
• Prepare and generate reports on applicants as needed
• Organize, coordinate, and help orchestrate Admission Office events including tours, student visits, and group evaluations
• Provide administrative support for the Admission Office including screening mail, ordering supplies, and processing purchase orders 
• Assemble materials and organize hospitality/logistics for small group tours and various admission events
• Prepare the Admission Office for file reading by creating merged data files, making binders for committee meetings, and making permanent folders for newly-enrolled students
• Serve as an enthusiastic, motivated, and articulate advocate for the School’s mission in person, on the phone, and in all written communication
• Support the Director of Admission in the completion of his/her duties