Reporting to the Director of Enrollment Management, the Associate Director leads, manages and evaluates the middle school student admissions process—from inquiry through matriculation. They are primarily responsible for establishing recruitment strategies to draw and keep mission-appropriate middle school families.
The successful candidate would have a solid understanding of the independent school recruitment cycle at the middle school level, be capable of setting strategies into motion to meet recruitment goals, and understand the importance of developing relationships with prospective students and their families, schools, alumnae, and school faculty and staff.
As a primary point of contact for prospective students and parents, the Associate Director will provide superior support for each family’s decision process. Responsibilities include scheduling and tracking student visits and assisting in duties related to admission procedures and selection of students.
The ideal candidate will have a deep appreciation for the benefits of a Notre Dame education as well as the ability to articulate these benefits clearly and publicly. They will be proactive, innovative, and forward-thinking; possessing strong computational, organizational, and analytical abilities, excellent communication/public speaking skills, and ability to manage multiple tasks in a challenging, high-paced environment.
The position reports to the Director of Enrollment Management and supports the overall work of enrollment management and admissions. This is a 12-month position. Some weekend and evening hours will be required.
Cultivate flow of quality middle school applicants and transfers to the Academy by analyzing trends in enrollment and marketing activities, leading activities to continue programs that are effective; modifying programs; presenting new strategies for recruitment and admission activities.
In coordination with the Director of Enrollment Management, Director of Middle School, and Director of Communications and Marketing, develop a recruitment communications plan that highlights the unique benefits of middle school at Notre Dame. Ensure that these benefits are evident at all points in the enrollment process (website, visit, events, etc.)
Meet set admissions goals in net tuition and number of students while respecting the demographic makeup of the school and other key enrollment targets.
Coordinate student shadow day visits and executes communication plan strategies for follow up.
Maximize recruiting and admissions processing by using state-of-the-art recruiting and admissions computer technology.
Maintain key middle school admission statistics and evaluate to monitor the effectiveness of admissions initiatives: geographical distribution of students, net tuition revenue, financial aid and merit scholarship awards, attrition, etc. Interpret these statistics as necessary.
Perform analyses, identify problems and solutions, makes recommendations and evaluate results for student recruitment, enrollment, and retention initiatives; collaborate on common data definitions with regards to the tracking of prospects.
Manage the middle school application process, taking necessary steps to ensure families complete the application, financial aid, and enrollment processes.
Chair Middle School Admissions Committee.
Present Notre Dame to prospective middle school students and families in on- and off-campus events, including interviews, campus tours, and recruitment fairs.
Plan and preparing on- and off-campus recruitment events.
Establish, maintain and evaluate appropriate systems to facilitate family visits, student testing, and interviewing.
Other duties as assigned
A minimum of two years’ experience in the areas of admissions and recruitment (or directly related field). Knowledge of the independent school market and background in private Catholic education is helpful.
KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS
Knowledge of enrollment planning, demographics, recruitment, marketing strategies, communications, and admission office operational functions
Knowledge of administrative computer operating systems and terminology
Knowledge of computing hardware/software applications and troubleshooting, and web-based applications
Work style that is detail-oriented and highly organized
Flexible and able to balance multiple priorities
Possession of welcoming demeanor and strong interpersonal skills necessary for working with prospective families
Statistical research and analytical skills
Excellent verbal and written communication skills
Ability to interact with people of diverse backgrounds
Ability to maintain a high level of confidentiality
EDUCATION: Bachelor’s Degree in a related field required. Master’s Degree preferred.
OTHER: Hours: 7:30 a.m. - 3:30 p.m. daily Some evening and weekend hours required.
About Academy of Notre Dame de Namur
Located just outside Philadelphia, in Villanova, Pennsylvania, the Academy of Notre Dame de Namur is a Catholic, independent, college preparatory school that commits itself to the education of young women in grades 6 through 12 for responsible living in a global society.