The Harvard-Westlake Admission Office seeks a highly-organized candidate for the 2019-2020 academic year (August through June) for a 5-day, 29-hour/week internship. Daily duties include interacting with prospective families, daily mailings, planning and executing admission events, and maintaining detailed guest lists. Although not required, familiarity with Harvard-Westlake or experience working in an independent school is beneficial. The intern will have direct access to the inner workings of an independent school admission office.
Opportunities beyond initial scope of position may be available based on intern’s performance and interest. While this position provides clerical and technical support for a fast-paced, high volume Admission Office that requires accuracy and organization, the ideal person will enjoy working with other people and helping prospective families through the application process with patience, kindness, and a sense of humor.
Harvard-Westlake actively strives to be a diverse and inclusive community in its educational, admission, and employment practices. We do not discriminate on the basis of race, color, national or ethnic origin, age, religion, sexual orientation, gender identity and/or expression, disability, or any other characteristic. We seek candidates who demonstrate sensitivity, knowledge, and understanding of the diverse backgrounds of community members; have an ability to work flexibly, independently, and collaboratively in a fast-paced environment with individuals from a diverse set of backgrounds; and have a capacity to serve as a model of openness, generosity, and acceptance.
Flexible schedule. Some weekend and evening commitments required for events.
Availability during academic-year, August 2019-June 2020, less than 30 hours/week.
Experience with filing, including creating new files and updating information in files efficiently and accurately. Strong attention to detail is essential.
Discretion in dealing with sensitive and confidential admissions issues.
Exceptional communication skills, including email, on the phone, and in-person.
Demonstrated sensitivity, knowledge, and understanding of the diverse backgrounds of community members.
Ability to work flexibly, independently, and collaboratively in a fast-paced environment with individuals from a diverse set of backgrounds.
Capacity to serve as a model of openness, generosity, and acceptance.
Strong computer fluency. Familiarity with databases, Microsoft Word, Excel, and Outlook a plus.
Calmness under pressure with a sense of humor.
6+ months of administrative office work preferred.
A valid driver’s license. A background check is required and must be successfully completed before employment can begin.