We are currently seeking a full-time Admission Office Assistant / Office Manager. The Admission Office is the first point of contact for hundreds of families each year who seek to learn about our program. The Office has three full-time staff members (Director of Admission & Financial Aid, Assistant Director of Admission, and Office Assistant / Manager). This position reports to the Director of Admission and Financial Aid.
Our office must reflect the mission of the school, while making each family feel known and valued. The ideal candidate will have an appreciation for the complexities involved in a high volume admission office. We are a highly productive, business-like office operating within an elementary & middle school setting.
Enter data – manage applicant database & statistics
Process inquiries & applications, including those that come in through our online portal
Maintain impeccable data & recordkeeping
Communicate with families from inquiry through matriculation stages of the admission process (via telephone, in person, individual & broadcast emails)
Coordinate office schedules, including parent visits (tour & interview), student visits (shadow & assessment), and volunteer parent tour guides
Manage schedule of interviewers, some of whom are full-time SHS staff and others who are contracted as needed
Maintain strict confidentiality about applicant pool & files
Technological savvy and confidence, particularly Microsoft Office suite
Experience with FileMaker Pro a plus
Impeccable attention to detail
Warm and friendly demeanor
Excellent time management skills
Experience working in an environment that embraces diversity
Communication skills, particularly email, phone, and connecting names to faces
Understanding of the admission cycle of an independent school
Bachelor’s degree preferred
Occasional lifting, bending, and climbing stairs. Ability to access archived records in basement of another building.
Frequent talking, listening, walking, sitting, and standing
Ability to perform multiple concurrent tasks and function in a fast paced working environment.
This is a twelve-month position and our busiest season is the winter; significant extra hours will be expected from mid-December through mid-March. Occasional evening and weekend events require attendance throughout the fall and spring as well. Start date is flexible within spring / summer 2017.
For ten decades, Shady Hill, a school of approximately 500 students (B-8) and seventy-five full- and part-time teachers, has been a leader in progressive elementary education. The year-long central subject study, which emphasizes strong content, the use of primary sources, acquisition of essential skills, and self-discovery, forms the core of our curriculum. The school’s program allows children ...to explore their worlds and test their powers. We seek to develop independent, joyful, and curious learners who respect their own accomplishments and those of others. This same philosophy guides our curriculum in mathematics, science, world languages, physical education, and the arts.
We strive to be a community whose values are strong and which is unafraid to engage students in important questions. As a diverse school, we believe that a varied and inclusive community is an educational and moral imperative that empowers us all. Therefore, we seek candidates who demonstrate a commitment to working in a diverse community.
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